Fulfilled or canceled Form D's must be:

• A. Marked with an X and retained and held available for inspection for a period of 7 days.
• B. Shredded immediately after fulfillment or cancellation.
• C. Filed electronically and deleted after 24 hours.
• D. Filed in the central log without retention.

Answer: (A)

When a Form D is fulfilled or canceled, it must be clearly marked and kept for a set period so there’s a verifiable record that the instruction was acted on or terminated. Marking with an X signals that the form is no longer active, and retaining it for seven days keeps it available for inspection by supervisors or safety personnel. This provides accountability and a reliable window for any needed review or audit of how the instruction was handled.

Shredding immediately would destroy the record, making verification impossible. Filing electronically and deleting after 24 hours would still remove the evidence too quickly for inspection. Filing in a central log without retention would fail to preserve the document for review when needed.