Which statement about Form Ds that have been fulfilled or canceled is accurate?

• A. Marked with an X and retained for inspection for 7 days
• B. Shredded immediately
• C. Filed electronically and deleted after 24 hours
• D. Filed in the central log without retention

Answer: (A)

When a Form D has been fulfilled or canceled, the standard practice is to mark it to show it’s no longer active and to keep a physical (or readily accessible) record for a short, defined period so it can be inspected if needed. Marking the form with an X communicates that the action documented is complete, and retaining it for seven days ensures supervisors or inspectors can review the handling and verify that proper procedures were followed. This avoids destroying or erasing the record too soon, and it ensures there’s a traceable history in case questions arise later. Shredding it, deleting it after a short time, or simply filing it somewhere without a retention period would remove the necessary record and fail to provide accessible evidence for inspection.